The Construction Phase / Managing Construction Changes
Updating project documentation and reporting
Updating project documentation and reporting is a crucial aspect of construction management that can often be overlooked. While it may feel tedious to keep track of every detail and update every document, doing so can save you time, money, and headaches in the long run.
Tracking Changes
One of the most important aspects of documentation and reporting is keeping track of changes that are made throughout the construction process. As we discussed earlier, changes are inevitable in construction, and it is important to track them carefully to avoid any miscommunications or disputes. This means updating drawings, specifications, schedules, and budgets to reflect any changes that are made. All parties involved in the construction process should have access to the most up-to-date information, and it is important to establish a system for communicating changes and updates. A task list inside an EcoHome project can help.
Keeping track of project milestones
Another important aspect of documentation and reporting is keeping track of project milestones and deadlines. This includes tracking the progress of each contractor and subcontractor, monitoring the delivery of materials, and ensuring that each phase of the project is completed on time. This information should be regularly updated and communicated to all parties involved in the project to ensure that everyone is aware of any delays or changes in the schedule.
Expense Tracking
In addition to tracking changes and progress, it is important to keep detailed records of all project-related expenses, including materials, labor, and any unexpected costs that arise. This information should be recorded and updated regularly, and it is important to ensure that all expenses are within the established budget. By keeping careful track of expenses, you can identify any areas where costs may be higher than expected and take steps to address them before they become a larger problem.
Identifying Improvements
Project documentation and reporting can also help you identify areas where improvements can be made. By reviewing your documentation regularly, you may notice patterns or trends that suggest inefficiencies in the construction process. For example, you may notice that a certain subcontractor consistently takes longer than expected to complete their work, or that there is a particular type of material that is consistently causing delays. By identifying these issues early on, you can work with your team to find solutions and improve the overall efficiency of the project.
In conclusion, while project documentation and reporting may feel like a tedious task, it is a crucial aspect of construction management that can save you time, money, and headaches in the long run. By carefully tracking changes, progress, expenses, and milestones, you can ensure that your project stays on track and within budget, identify areas for improvement, and stay in compliance with all relevant regulations.