The Construction Phase / Pre-Construction Preparation

Overview to building/remodel pre-construction preparation

It's time to break ground! As you start to build your house and break ground, you'll also start to benefit from all of the planning and organization that you've done along way.

As the plans on the page start to become a reality, we'll continue to focus on the importance of communication throughout the process. Your team is going to grow from the core group that's been with you to sub-contractors, their workers, more inspectors, and more complexity as a result. With this complexity comes the need for lots of organization and extra communication. We've got you covered in this guide, where we'll discuss:

Pre-Construction Preparation

Creating Project Schedule and Budget Before construction begins, it's important to create a project schedule and budget inside an EcoHome project. This will help you stay on track and manage your finances effectively. Determine the order of tasks and their estimated completion dates, as well as an overall project timeline. Establish a budget that accounts for labor, materials, permits, and any other expenses you anticipate.

Preparing Construction Contracts Create contracts for your contractors and subcontractors that clearly outline their scope of work, payment terms, and other important details. Consult with a legal professional to ensure that the contracts are comprehensive and protect your interests.

Obtaining Necessary Permits and Approvals Before starting any construction work, it's essential to obtain all necessary permits and approvals from local authorities. This may include building permits, zoning approvals, and environmental clearances. Ensure that you're aware of all the requirements in your area and that you have the proper documentation in place.

Selecting and Hire Contractors and Subcontractors Carefully research and interview contractors and subcontractors to find the best fit for your project. Check their credentials, experience, and references, and ensure that they have the appropriate licenses and insurance coverage. Once you've selected your team, provide them with a copy of the signed contract and discuss the project timeline and expectations.

Purchasing Necessary Building Materials and Equipment Work with your contractors to identify the necessary building materials and equipment for your project. Coordinate with suppliers to ensure that materials are delivered on time and in the correct quantities. Keep track of purchases and compare them to your budget to ensure that you're staying on track financially.

Construction Site Management

Providing Project Oversight and Management As a homeowner, it's essential to be involved in the construction process and monitor progress regularly. Visit the site frequently to check on the quality of work and ensure that your contractors and subcontractors are following the project schedule and meeting your expectations. You may feel a little bit like you’re in the way at first, but you’ll quickly get the hang of it. A good contractor is going to want to you to be involved. It makes their life easier knowing that you know what’s going on. You can answer questions that they have more confidently and they won’t have to guess what will make you happy.

Ensuring Compliance with Building Codes and Safety Regulations It's your responsibility to ensure that your home is built according to all applicable building codes and safety regulations. Work closely with your contractors and subcontractors to ensure compliance and address any concerns or issues that may arise during construction.

Managing Project Schedule and Budget Regularly review the project schedule and budget to ensure that everything is on track. Communicate any changes or concerns with your contractors and subcontractors and adjust plans as needed.

Managing Project Documentation and Reporting Keep thorough records of all project documentation, including contracts, invoices, permits, and any other relevant materials. Regularly update your project schedule and budget to ensure that you have accurate information on the status of your project.

Communicating with Contractors and Subcontractors

Holding Regular Project Status Meetings Schedule regular meetings with your contractors and subcontractors to discuss the project status, address any concerns, and keep everyone on the same page. These meetings are an essential opportunity to share updates, discuss challenges, and find solutions to any issues that may arise.

Addressing and Resolve Any Issues as They Arise Promptly address and resolve any issues that arise during construction, whether they involve the quality of work, delays, or budget concerns. Open communication and a proactive approach will help ensure that your project stays on track and meets your expectations.

Monitoring Contractor Performance and Work Quality Regularly inspect the work of your contractors and subcontractors to ensure that it meets your standards and complies with all applicable codes and regulations. If you notice any discrepancies or problems, address them immediately and work with your team to find a solution.

Approving or Reject Work Completed by Contractors As the homeowner, you have the right to approve or reject work completed by your contractors and subcontractors. If you're not satisfied with the quality or progress of the work, discuss your concerns with the contractor and collaborate on a plan to correct any issues.

Ensuring Timely Payments to Contractors Make sure that you pay your contractors and subcontractors on time and according to the terms outlined in their contracts. Timely payments will help maintain a positive working relationship and ensure that your project stays on schedule.

Managing Construction Changes

Identify Potential Changes or Deviations from Project Plan During construction, it's common for unexpected changes or deviations from the original project plan to arise. Keep an eye out for any potential changes and assess their impact on the overall project timeline and budget.

Evaluating Impacts of Proposed Changes on Project Timeline and Budget Before approving any proposed changes, evaluate their impact on your project timeline and budget. Consider whether the changes are necessary or if there are alternative solutions that would be more cost-effective and time-efficient.

Approving or Reject Proposed Changes As the homeowner, you have the authority to approve or reject any proposed changes to your project. Make your decision based on the best interests of your project and communicate your decision to all relevant parties.

Updating Project Documentation and Reporting Whenever changes are made to your project, update your documentation and reporting to reflect the new information. This will help ensure that you have accurate and up-to-date records of your project's progress and expenses.

Project Closeout and Final Inspection

Completing Final Walkthrough and Inspection As construction nears completion, schedule a final walkthrough and inspection with your contractors and subcontractors. This will allow you to identify any outstanding issues or defects that need to be addressed before you consider the project complete.

Creating and Maintaining Project Punch List A punch list is a document that outlines any remaining work or issues that need to be resolved before the project is considered complete. Create a punch list during your final walkthrough and work with your contractors and subcontractors to ensure that all items are addressed in a timely manner.

Ensuring All Work is Completed to Satisfaction Before signing off on your project, make sure that all work has been completed to your satisfaction and that any outstanding issues have been resolved.

Obtain Final Approvals and Permits After all work has been completed, obtain any final approvals and permits from local authorities. This may include obtaining a certificate of occupancy or passing a final building inspection.

Getting Your Keys: Congratulations on Building Your Dream Home Once your project is complete, the contractor will hand over the finished project to you, the homeowner. Review the final documentation, ensure that all permits and approvals have been obtained, and provide the contractor with the final payment as outlined in your contract.