The Design Phase / The Construction Documentation Phase
Develop Bid Packages and Contract Documents
Once the construction drawings and specifications are complete, your architect or designer will develop bid packages and contract documents. These documents will be used to solicit bids from qualified builders and subcontractors, outlining the scope of work, construction schedule, and other project requirements.
Your architect or designer will help you review the bids, evaluate the qualifications of the builders, and negotiate contracts to ensure you get the best value and quality for your custom home project.
Components of Bid Packages and Contract Documents
1. Invitation to bid: A formal letter sent to potential builders and subcontractors, inviting them to submit a proposal for the construction of your custom home.
2. Instructions to bidders: Detailed guidelines outlining the bidding process, submission requirements, and evaluation criteria.
3. Scope of work: A comprehensive description of the construction work to be performed, including materials, systems, and construction methods, as specified in the construction drawings and specifications.
4. Construction schedule: A timeline outlining the expected start and completion dates, as well as any critical milestones or deadlines.
5. Bid forms: Standardized forms that builders and subcontractors will use to submit their proposals, including pricing, qualifications, and other relevant information.
6. Contract documents: Legal agreements between you and the builder, outlining the terms and conditions of the construction project, including payment terms, change order procedures, and dispute resolution.
Selecting the Right Builder and Subcontractors
As a homeowner, it's essential to carefully review the bids and qualifications of the builders and subcontractors, taking into consideration factors such as:
- Experience: Review the builder's or subcontractor's portfolio, and check if they have experience with projects similar to your custom home in terms of size, complexity, and location.
- References: Request and contact references from past clients to inquire about their experience with the builder or subcontractor, focusing on aspects like communication, quality of work, and adherence to schedule and budget.
- Licenses and insurance: Ensure the builder or subcontractor holds the required licenses and maintains adequate insurance coverage to protect you from potential risks or liabilities.
- Price: While price is an important consideration, avoid selecting a builder or subcontractor based solely on the lowest bid. Instead, focus on finding the best balance between cost, quality, and experience.
Once you have selected your builder and subcontractors, your architect or designer will help you finalize the contract documents to ensure a successful construction process. Remember that open communication and collaboration between you, your design team, and the construction team are key to the success of your custom home project.